Fleet & Equipment

‍‍Explore the key challenges businesses typically face when managing fleet and equipment and the solutions Ctrl Hub provides.
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Your people need the proper tools in order to perform. Ctrl Hub’s platform allows you to manage your vehicles and equipment with a minimum of fuss, allowing you to link them to people and projects.

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Relying on Spreadsheets and Paper Records

Reliance on spreadsheets or paper records to manage the maintenance and certification of assets leaves room for human error. It is very easy to be caught out, in the event of an audit or an accident investigation, finding that a vehicle safety check has been missed, or a LOLER certificate has expired.
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^{Ctrl Hub allows for the digitisation of asset records, with reminders visible on screen to show when a certification (such as an MOT or even a PAT test) is due to expire. Electronic storage of all information relevant to each asset, is accessible at the click of a button.}

Wasted Man Hours

Operatives wasting hours of time per week to return paper copies of vehicle checks and other forms to the office to be processed manually.
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^{Ctrl Hub allows for electronic vehicle checks to be carried out quickly and efficiently on a handheld device, with vehicle information pre-populated. Click submit and the forms are instantaneously processed through the platform, no travel time and no double entry of data.}

Equipment Traceability 

Equipment going missing, with no accountability or traceability as to which team or location it was assigned.
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^{Ctrl Hub allows for the assignment of equipment to vehicles, operatives or sites, with an audit trail showing the chain of accountability. Plus, inventory check forms to provide frequent confirmation that equipment is present and in working order.}‍

Wasted Manager Man Hours 

Fleet and asset managers spending their time reviewing and updating spreadsheets, performing administrative functions rather than actively managing and maximising value to the business of its assets.
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^{Ctrl Hub’s automation of administrative tasks frees up managers to add real value to the business.}‍

Time Wasted for the Collation of Certification

Time taken to collate and provide evidence of vehicle and/or equipment certifications on a regulatory visit, a client request or an ISO audit.
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^{Ctrl Hub stores all assets and relevant certifications and certificates within the platform. Operatives are able to provide direct evidence on electronic devices in the field. Individual certificates can be obtained at the click of a button, as can evidence of compliance across an entire organisation.}‍

Access to Documentation 

Operatives struggling to locate user manuals or service records for new, or rarely used, pieces of equipment, unable to safely carry out tasks while back office staff search through filing cabinets to locate the paper copies.
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^{Ctrl Hub allows for all user manuals, service guides and other relevant documentation to be stored in the platform against the relevant asset - readily accessible for field based users.}‍

Access to Information

Operatives having to log in to multiple platforms throughout the course of a day in order to carry out a vehicle check, access a user manual or check where an item of plant is located. 
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^{Ctrl Hub allows for operatives access all relevant information on one, simple to use platform, using the same platform to capture data which is then processed seamlessly in the office.}